AllianceOne (“AllianceOne”, “we”, or “us”) is committed to protecting the privacy and the personal data and sensitive personal data (collectively, “Personal Data”) of its candidates (“you”). This Privacy Notice is provided to inform you of how we process your Personal Data and is meant to comply with Canada’s privacy laws. Please read it carefully. For more information about our Privacy Program, please see the Privacy Policy.

Purpose of Processing Personal Data

AllianceOne uses your Personal Data in order to process your job application, including recruitment administration, and background and/or reference checks in order for us to comply with legal obligations and to further our legitimate business interests in evaluating you for a position with the company. For instance, we may use the Personal Data to ensure that we comply with labor laws, verifying your eligibility to work in Canada, the establishment and defense of legal claims as may be required in court proceedings, and other legal obligations.

Personal Data We Collect

We collect Personal Data that identifies, relates to, describes, references, is capable of being associated with, or could reasonably be linked, directly or indirectly, to you  after having obtained your consent through the application form you signed or through your express conformity to a Privacy Notice.

We collect the following categories of Personal Data:

1. Identifiers (e.g. name, telephone number, email address, home address, Tax Identification Number, National Registration Identification Card Number, etc.);
2. Non-public education information (e.g., educational attainment, academic awards received, licenses, etc.);
3. Professional or employment-related information (e.g., work experience, employment history included in your resumé/curriculum vitae, previous employers, etc.);
4. Preferences (e.g., reason/s for choosing AllianceOne, position applied for, preferred site)
5. Skills and abilities (e.g. MS Word, MS Excel, MS Powerpoint, languages spoken, etc.); and
6. Contact persons (e.g. details of the person to notify in case of an emergency, referral employee information).

We obtain your Personal Data listed above from the following sources:

1. Directly from you or indirectly from sources you authorize (e.g., references from previous employers, credit checks, background checks);
2. AllianceOne recruitment hub where you applied (e.g. interview notes, application form, log-in sheet, evaluation information, online exams, recruitment tools, other forms of assessment);
3. Resumé/curriculum vitae you submitted to us;
4. Any AllianceOne social media recruitment platforms you used;
5. The Chatbot; and/or
6. A third-party.

How We Process Personal Data

Some of the Personal Data we collect may be considered sensitive. The following are some examples of how we process your Personal Data:

Maintaining basic contact information such as email address, name, home address & emergency contact information.

Processing and evaluating your application. During the application process, AllianceOne processes Personal Data contained in various documents such as curriculum vitae, interview notes, evaluation information, recruitment administration and background check results in order to process your application and communicate with you.  Failure to provide such Personal Data may limit our ability to consider your application.

Usage and Analysis of your Personal Data in order to detect and prevent fraud.

Keeping you in mind for future opportunities. Even if the opportunity you apply for doesn’t work out, we like to keep applications on file for a reasonable period in case something else comes up that may suit you.  You can of course let us know if you don’t want us to do this.

Sharing of Personal Data

The Personal Data that you have submitted may be shared internally between, among others, members of the recruitment and HR teams, hiring managers and/or clients of a business area where there is a vacancy, operations personnel, and IT/Security team members in  performance their functions. Where we consider it necessary or appropriate for the recruitment process and data storage, we may share such Personal Data with our affiliates, subsidiaries, recruitment partners, clients and external organizations (background checking providers in the conduct of background and/or reference checks to determine suitability for employment) within or outside Canada who would be under duty of care to maintain the appropriate levels or security and confidentiality and only use the Personal Data as instructed by AllianceOne.

How We Store Personal Data

We will retain your Personal Data for as long as is necessary for the purposes set out above, or for as long as is required by law. If your application is successful, the Personal Data submitted shall form part of your employment records which shall be kept by the individual site HR in a secure location and in the Contact Center Management System.

Accuracy and Safeguards

We have put in place a series of security safeguards to protect your Personal Data against loss or theft, as well as unauthorized access, disclosure, copying, use or modification, regardless of the format in which the information is held. These security safeguards include physical measures, organizational measures and technological measures that are reasonable given the sensitivity of the information, the purposes for which it is to be used, the quantity and distribution of the information and the medium on which it is stored.

Your Privacy Rights

You have rights relating to your Personal Data, such as the right:

1. To be Informed about any processing of your Personal Data.
2. To Access any and all Personal Data that we may have on you.
3. To Withdraw your consent for the processing of your Personal Data if the legal basis for processing is your consent. Note, however, that your withdrawal of consent will not affect the data processing activities that occurred before the withdrawal.
4. To Rectify if any Personal Data we have on you is incomplete, inaccurate, erroneous, or wrong, you have the right to have it corrected immediately, unless your request is vexatious or otherwise unreasonable.

To make a request to exercise your privacy rights, you may either use the link on our website (allianceoneinc.com) or email us at privacy@allianceoneinc.com. We will respond to your request in a manner consistent with applicable law. 

AllianceOne will not discriminate against you because you have made a request to exercise your privacy rights. Nothing in this Privacy Notice shall limit the rights you should have as a data subject under Canada privacy laws.

AllianceOne does not use your Personal Data as part of any financial incentive program.  

Changes to Our Privacy Notice

We reserve the right to amend this Privacy Notice at our discretion at any time. When we make changes to this Privacy Notice, we will notify you and/or provide a notice on our website homepage.